Management and Authorized Signatories

This service allows a private shareholding company to record changes to its management and authorized signatories in its file at CCD, once the legal requirements are met and the necessary approvals are obtained. It covers: election of the board of directors; election of a board member; changes to the company’s authorized signatories; resignation or dismissal of a board member; change of a board member’s representative; and written delegation of authority.

Who can use this service

Private shareholding companies.

How it works

Watch this video for an overview of how the service works.

Prepare the following information and documents before submitting the certificate or extract request through the official service channel.

Requirements

The application and required documents are submitted through CCD’s electronic services.
A general assembly meeting (ordinary or extraordinary, as the procedure requires and within the powers of each) is held with the legal quorum for attendance and decision-making, in accordance with the law and the company’s articles of association.
The minutes of the general assembly meeting (ordinary or extraordinary) are filed within the statutory period.
Where the amendment requires the approval of official authorities, CCD obtains it electronically, unless the amendment requires prior approval to be submitted with the application.

Documents and supporting information

Once the meeting has been held, the following documents are attached to implement the amendment:

Minutes of the general assembly meeting (ordinary or extraordinary), using Form 2.
A written proxy, where attendance at the general assembly meeting is delegated, using Form 8.
A declaration by the chairman of the board, where the meeting was held electronically or attendance was below 100%, using Form 6.
Minutes of the board of directors meeting, using Form 3.
The board member’s letter of resignation.
The letter changing a board member’s representative, together with a cover letter from the company’s management.
A letter from the delegating signatory to the delegate granting all or part of their powers (the written delegation).
Where a shareholder is represented under a general or special power of attorney, a copy of that power of attorney.
Where a shareholder is under legal interdiction, the legal guardian signs on their behalf, and the guardianship deed or decision issued by the competent authority is attached, stamped and dated within the last 30 days.
Any additional approvals or documents requested by CCD or the competent authorities, depending on the nature of the amendment.

Steps to complete

Review the steps below to understand where each part of the certificate or extract request process is completed.

Submit the amendment application

E-Services Portal

The applicant logs in to Existing Company Services, selects Filings and Legal Amendments, and uploads the minutes of the general assembly meeting and the required declarations.

Review the amendment application and obtain the necessary approvals

E-Services Portal

CCD reviews the application and supporting documents, verifies that the proposed amendment complies with the applicable requirements, and completes any approval procedures required.

Pay the fees due on the amendment

E-Services Portal

Once the application is accepted and the procedures are complete, the applicant pays the fees through the electronic payment system.

Record the amendment and update the company’s data

E-Services Portal

CCD records the amendment and updates the company’s data in its Company Information Record and file. The company can then obtain an updated Company Information Record reflecting the amendment.

Fees and processing time

Service fees

Filing the minutes of a general assembly meeting: JOD 10
Filing the minutes of a board of directors meeting: JOD 10
Filing other documents: JOD 10 per document
Late filing penalty: JOD 1 for each day of delay, where the minutes of the general assembly meeting are not filed within the statutory period.

Processing time

One working hour, once all documents and approvals are complete and the fees are paid.

Overall completion depends on the following stages:

Filing the meeting minutes and required documents.
Obtaining the necessary approvals, where required.
Paying the fees due.
Recording the amendment and updating the company’s record.

What you receive

The amendment is recorded in the company’s record and file at CCD, and an updated Company Information Record reflecting the amendment can be issued.

Additional Note

1- The minutes of the general assembly meeting must be filed within ten days of the meeting date. Late filing incurs a penalty of JOD 1 for each day of delay.
2- Any special provisions in the memorandum and articles of association must be observed.
3- A general or special power of attorney executed outside Jordan must expressly state the legal powers required for the purpose, and must be duly certified and dated within the last 30 days, either by endorsement of a notary public in Jordan or in the country of issue.
4- Depending on the company’s licensed activity, the amendment may require additional approvals from the competent authorities. CCD obtains these electronically to complete the amendment, unless the amendment requires prior approval to be submitted with the application.
5- Any document executed or signed outside the Hashemite Kingdom of Jordan must be certified by the legal authorities of that country, by the Jordanian diplomatic representative there (where one exists), and by the competent Jordanian authorities, as if it had been executed in Jordan.
6- A resignation submitted to CCD in paper form must include the company’s full address, be duly stamped by the post office, and be accompanied by the notice of delivery.
7- A written delegation must fall within the powers of the delegating signatory, who must have the right to delegate to others.
8- An amendment takes effect in CCD’s records only once the required documents are complete, the fees are paid, and the amendment has been recorded by CCD.

Ready to proceed? Use the official e-services portal to submit or continue your application.

Start this service