Update Company Data

This service allows a public shareholding company to make the required amendment and have it recorded in its memorandum and articles of association and its file at CCD, once the legal requirements are met and the necessary approvals are obtained. It covers: the company’s name or head office; the addition or removal of objectives; the number of members of the board of directors; and any other amendments to the company’s memorandum and articles of association that fall within the competence of the extraordinary general assembly.

Who can use this service

Public shareholding companies.

Prepare the following information and documents before submitting the certificate or extract request through the official service channel.

Requirements

The application and required documents are submitted through CCD’s electronic services.
An extraordinary general assembly meeting is held, observing the legal quorum for attendance and decision-making in accordance with the provisions of the law.
The minutes of the extraordinary general assembly meeting are filed within the statutory period.
The Minister’s approval is obtained for amendments to the memorandum and articles of association.
Where the amendment requires the approval of official authorities, CCD corresponds electronically, unless the amendment requires prior approval to be submitted with the application.
The Principles for Company Names and Titles are observed, where the company’s name is to be amended.
The National Classification of Economic Activities (JORSIC) is complied with.

Documents and supporting information

The declaration of the chairman of the board regarding the notice convening the meeting, using Form 5.

To implement the amendment once the meeting has been held, attach:

Minutes of the extraordinary general assembly meeting, using Form 2.
A proxy form, where attendance at the general assembly meeting is delegated or assigned to a proxy, using Form 4.
A declaration by the chairman of the board, where the meeting was held electronically or attendance was below 100%, using Form 6.
The amended memorandum and articles of association.
An undertaking signed by the chairman of the board and the secretary confirming that no amendments have been made to the company’s memorandum and articles of association beyond those set out in the attached minutes, given on their legal responsibility, using Form 7.
Any additional approvals or documents requested by CCD or the competent authorities, depending on the nature of the amendment.

Steps to complete

Review the steps below to understand where each part of the certificate or extract request process is completed.

Submit a request to schedule the extraordinary general assembly meeting

E-Services Portal

The applicant logs in to Existing Company Services, selects Filings and Legal Amendments, submits a request to schedule the extraordinary general assembly meeting, and attaches the notice convening the meeting, the agenda, and the declaration of the chairman of the board.

Review the request and confirm the meeting date

E-Services Portal

CCD reviews the request and the attached documents. If the requirements are met, the meeting date is confirmed, the fees due on the notice convening the meeting are paid, and arrangements are made for the Controller or their delegate to attend.

Hold the extraordinary general assembly meeting

The company holds the extraordinary general assembly meeting in accordance with the provisions of the law, including the resolution on the required amendment and the consequent amendment of the memorandum and articles of association.

Submit the amendment application

E-Services Portal

After the meeting, the applicant logs in to Existing Company Services, selects Filings and Legal Amendments, and uploads the minutes of the extraordinary general assembly meeting, the amended memorandum and articles of association, and the required declarations and undertakings.

Review the amendment application and obtain the necessary approvals

E-Services Portal

CCD reviews the application and the attached documents, verifies that the proposed amendment complies with the applicable requirements, and completes any approvals required, as the case may be.

Pay the fees due on the amendment

E-Services Portal

Once the application is accepted and the procedures are complete, the applicant pays the fees through the electronic payment system.

Record the amendment and update the company’s data

E-Services Portal

CCD records the amendment and updates the company’s data in its Company Information Record and file. The company can then obtain an updated Company Information Record reflecting the amendment.

Fees and processing time

Service fees

Scheduling the extraordinary general assembly meeting

Filing a document: JOD 10
Attendance at an extraordinary general assembly meeting: JOD 600

Implementing the amendment

Filing the minutes of an extraordinary general assembly meeting: JOD 10
Filing other documents: JOD 10 per document
The amended memorandum and articles of association: JOD 20
Changes fee: JOD 20
Changes publication fee: JOD 50
Late filing penalty: JOD 1 for each day of delay, where the minutes of the general assembly meeting are not filed within the statutory period.

Processing time

One working hour, once all documents and approvals are complete and the fees are paid.

Overall completion depends on the following stages:

Filing the meeting minutes and required documents.
Obtaining the necessary approvals.
Paying the fees due.
Recording the amendment and updating the company’s record.

What you receive

The amendment is recorded in the company’s record and file at CCD, and an updated Company Information Record reflecting the amendment can be issued.

Additional Note

1- The notice convening the extraordinary general assembly meeting must be sent ahead of the scheduled meeting date, observing the statutory notice period, so that the date can be confirmed and the procedures completed.
2- The agenda of the extraordinary general assembly meeting must include an item on the required amendment and the consequent amendment of the memorandum and articles of association.
3- The minutes of the extraordinary general assembly meeting must be filed within ten days of the meeting date. Late filing incurs a penalty of JOD 1 for each day of delay.
4- A proposed name is subject to verification under the Principles for Company Names and Titles and the legislation in force.
5- An amendment takes effect in CCD’s records only once the required documents are complete, the fees are paid, and the amendment has been recorded by CCD.

Ready to proceed? Use the official e-services portal to submit or continue your application.

Start this service