Financial and Administrative Affairs Directorate

The Revenue Section is responsible for managing the Department's revenues, preparing financial reports, overseeing treasury deposits, and supporting financial planning and revenue administration.

• Preparing the Department's annual budget proposals in coordination with the directorates and organizational units.
• Evaluating the Department's financial position and providing technical advice on financial matters, including the optimal use of resources, financing, and expenditure control.
• Supervising the collection of public revenues and depositing them into the General Treasury accounts on a daily basis.
• Developing, simplifying, and automating financial procedures to improve efficiency and performance.
• Coordinating with oversight bodies, including the Audit Bureau and the Internal Audit Unit, and providing all required data, documents, and information accurately and promptly.
• Organizing procurement activities in accordance with the authorities specified under the Supplies System.
• Preparing financial reports and providing financial information to the Department's management.
• Preparing receipts for all types of trust deposits and classifying them using the GFMIS system.
• Preparing payment documents related to trust deposits and recording them in accordance with the applicable regulations.
• Deducting and transferring the annual fees of exempt companies to public revenue in accordance with applicable legislation.
• Auditing bank statements and reports related to the Expenditures Section.
• Performing any other duties assigned by the Directorate.

The Expenditures Section is responsible for processing financial transactions, managing expenditures and payroll, preparing financial statements, and ensuring compliance with financial regulations.

• Evaluating the Department's financial position and providing technical advice on financial matters, including the optimal use of resources, financing, and expenditure control.
• Preparing all documentation required for financial transactions using computerized systems, receiving payment requests, preparing payment vouchers, and recording them in accordance with applicable financial regulations.
• Managing the disbursement of allocated financial appropriations issued through financial transfers according to the Department's needs.
• Following up on the Department's financial obligations and contributions to tax authorities and other entities.
• Applying financial and accounting regulations and ensuring that contracts and purchase orders comply with all applicable financial instructions and regulations.
• Preparing the accounts of public bodies' fund.
• Monitoring payroll changes and ensuring that all approved payroll procedures are implemented on a monthly basis.
• Reviewing payroll processing and verifying payroll records.
• Preparing and reviewing the final accounts and participating in periodic inventories of fixed assets and supplies.
• Developing, simplifying, and automating financial procedures to improve efficiency and performance.
• Coordinating with oversight bodies, including the Audit Bureau and the Internal Audit Unit, and providing all required data, documents, and information accurately and promptly.
• Maintaining all payment documents, financial records, and receipt documents in the Directorate's archives.
• Organizing procurement activities in accordance with the authorities specified under the Supplies System.
• Supervising the tendering process, requests for quotations, and related procurement activities in coordination with the relevant entities, and monitoring compliance with the applicable Government Supplies and Procurement Regulations.
• Preparing financial reports and providing financial information to the Department's management.
• Performing any other duties assigned by the Directorate.

The Internal Audit Section is responsible for monitoring compliance with financial legislation and regulations, reviewing the Department's financial operations, and verifying the integrity of funds and assets under the Department's supervision.

• Monitoring compliance with financial laws, regulations, and decisions governing the Department's activities.
• Reviewing financial documents, including receipts, payment vouchers, journal vouchers, and other financial records after disbursement.
• Auditing payroll changes and ensuring that approved payroll procedures are implemented on a monthly basis.
• Reviewing payroll processing and verifying payroll records.
• Reviewing financial instructions, proposing necessary amendments, and monitoring their implementation.
• Ensuring the safeguarding of funds, entrusted assets, furniture, equipment, and other assets owned by or under the supervision of the Department.
• Participating in stocktaking and inventory counts of warehouses and other entrusted assets.
• Performing any other duties assigned by the Directorate.

The Administrative Services and Supplies Section is responsible for providing administrative support services, managing supplies, maintaining facilities, and coordinating administrative operations throughout the Department.

• Coordinating between the various directorates and providing administrative services and office equipment whenever possible.
• Ensuring compliance with occupational health and safety requirements.
• Using computerized administrative systems to improve the efficiency and quality of administrative operations and overseeing their maintenance.
• Managing the receipt and issuance of supplies in accordance with applicable legislation.
• Managing incoming and outgoing telephone communications.
• Supervising cleaning services and other support services.
• Managing incoming and outgoing correspondence and ensuring that records are properly archived and documented both electronically and in hard copy.
• Performing any other duties assigned by the Directorate.

The Records Unit is responsible for managing incoming and outgoing correspondence, maintaining official records, and monitoring document circulation within the Department.

• Receiving, classifying, and registering incoming correspondence.
• Following up on filing incoming correspondence and distributing copies to the relevant parties.
• Monitoring the classification and registration of outgoing correspondence addressed outside the Department.
• Following up on filing and distributing copies of outgoing correspondence to the relevant internal parties.
• Monitoring the progress of incoming transactions referred to the relevant entities through dedicated tracking records.
• Performing any other duties assigned to the Unit.

The Supplies and Maintenance Unit is responsible for maintaining the Department's facilities, managing supplies, coordinating support services, and ensuring the availability of operational requirements.

• Supervising and monitoring the implementation of daily maintenance works and the upkeep of all Department facilities in coordination with the relevant entities.
• Managing the Department's telephone system and contact center, including receiving and routing calls.
• Carrying out additional support services requiring coordination with internal and external entities.
• Supervising the management of the Department's operational activities to ensure the smooth running of daily operations.
• Providing the Department's various operational requirements in a timely manner.
• Supplying all directorates and organizational units with the required materials and supplies.
• Performing any other duties assigned to the Unit.

The Transportation Unit is responsible for managing the Department's vehicle fleet, transportation operations, and drivers.

• Following up on the issuance of daily vehicle movement orders.
• Preparing daily vehicle schedules and movement records.
• Providing drivers with the required fuel coupons.
• Assigning drivers to daily duties.
• Organizing drivers' leave and rest schedules.
• Reviewing vehicle operations, spare parts, and movement orders.
• Monitoring the proper use of Department vehicles.
• Ensuring compliance with the regulations governing the use of official vehicles.
• Supervising vehicle maintenance.
• Performing any other duties assigned to the Unit.